Lost visits
Customers come in, then the follow-up goes quiet
Consultations, reminders, treatment plans, and rebooking prompts are handled manually or inconsistently.
For aesthetic clinics and medspas
Connect clinic visits, CRM, reminders, and stock in one private workspace. Make every visit easier to track and follow up.
IntegrAItion connects live visits, CRM, reminders, stock tracking, reporting, and team handoffs so follow-up and exceptions stay visible.
For aesthetic clinics, medspas, and wellness clinics that need better retention, cleaner follow-up, and less manual admin.
Selected systems shown
Client data withheld
AI added where useful
The leaks
If this feels familiar, you do not need a bigger software stack.
You need the work connected across the tools, people, and decisions already running the business.
Blind stock
Product movement is visible too late
Stock, treatment usage, retail sales, and reorder signals are not tied cleanly to the daily clinic workflow.
No single view
CRM, visits, team notes, and reporting live apart
Managers need to ask staff or export data before they know what is happening inside the clinic.
What we build
Private clinic software built around the way your team works.
Start with reminders or visit tracking, then add CRM, stock alerts, reporting, and management views when they are useful.
Live visit records
Track visit flow, treatment notes, customer status, staff actions, and next recommended follow-up.
CRM and reminders
Segment customers, trigger reminders, prepare follow-ups, and keep retention actions from being forgotten.
Stock tracking and alerts
Connect product usage, reorder signals, treatment demand, and exception alerts into one operational view.
Clinic management view
Give managers a clean view of visits, follow-ups, retention actions, stock issues, and team workload.
How the workflow moves
What the clinic workspace can catch.
The demo follows the working sequence: capture the event, check the context, route the next action, and prepare a clean management view.
IntegrAItion Ops Agent
Workflow liveClient completed facial package visit 3. Product A used. No next appointment booked.
Visit logged. Follow-up reminder prepared for 48 hours. Package progress updated. Product A stock impact recorded.
Show manager what needs attention today.
Today: 12 follow-ups due, 3 missed rebooking opportunities, 2 low-stock items, and 1 high-value client needing manager review.
Audit map
See where work breaks before deciding what to build.
The audit maps the current workflow, the failure point, the first useful system, and the decisions that must stay with people.
1
Customer follow-up
Leak: Staff remember reminders manually or send them inconsistently.
First system: CRM reminder engine with follow-up status and human approval where needed.
2
Stock movement
Leak: Usage and reorder signals are not connected to live clinic activity.
First system: Stock movement tracker with low-stock and usage anomaly alerts.
3
Manager visibility
Leak: Clinic performance is assembled from scattered notes and exports.
First system: Daily clinic command report with visits, retention, stock, and team actions.
Proof
Selected systems. Client names withheld. Workflows shown.
Each build file shows the problem, the system, the AI role, the human controls, and the available evidence without exposing private data.
Restaurant operations system
Daily sales intake, claim logging, data recording, and owner-ready performance reports for a restaurant operation.
Clinic Operating System
Live visit records, CRM, reminders, stock tracking, alerts, and management reporting for an aesthetic clinic.
Outbound sales system
Lead upload, caller distribution, call tracking, manager approvals, and the foundation for AI calling and texting upgrades.
Production Workflow System
Script development tools, commissioner tracking, pitch intake, project handoffs, and creative workflow visibility.
Questions
What people usually ask before we start.
Is this a generic clinic CRM?
No. We build around your actual clinic workflow, from visits and reminders to stock movement and management reporting.
Can staff still approve messages?
Yes. Customer-facing reminders can be drafted, queued, or approval-based depending on your service style.
Can this work globally?
Yes. The workflow is similar across markets, but integrations, language, and compliance details are scoped before build.
Next step
Let us map the first system worth building.
You leave with a workflow map either way. If the build is obvious, we scope the sprint. If it is not, we tell you what must be fixed first.